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Notice of Exhibition Transportation

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Notice of Exhibition Transportation

Dates:2016-06-17 Author: Click:

Exhibits can be roughly divided into three stages: transportation planning, to-way transport and return transport. Each stage has a number of professional requirements.

Exhibition, Transportation


Exhibition,Transportation


First, transport planning

Transportation needs to be co-ordinated. Transportation planning involves transportation, transport routes, transportation schedules, transportation costs, transportation companies and agents and other factors.

1. Transportation process

The complex transportation process can include the following stages: Visitors will be transported to the designated concentration of the exhibits, the collective exhibition Organizer tally after the exhibits transported by land to the port, airport or station, and then by sea, air or land (train , Trucks, etc.) to the port of destination, airport or station, and then transported by land to the booth exhibits, and finally after the end of the exhibits will be shipped back, or to the next exhibition location.

2. Transport planning content

(1) research

Transport planning must first grasp all aspects of the situation, which requires investigation and study. The scope of the study is mainly based on the needs of the work arrangements, including: transport companies, customs agents, traffic and shipping conditions, possible transport routes and methods, the movement and destination, travel equipment, port equipment and efficiency, security, transport and Shift, flight, flight time and cost standards, the place of shipment and exhibits of the exhibits and props of the documents and procedures requirements and requirements.

In the case of international exhibitions, it is necessary to understand the customs regulations, procedures, tax rates, special provisions and the regulations and requirements for the importation and handling of exhibits, transportation and insurance in the countries where the exhibitions are located. To understand whether the exhibition permit temporary import procedures, as well as free imports of publicity materials, supplies, and so on. Understand the presence of participating companies and countries where the exhibition is to join the ATA Convention, in order to obtain temporary import form through the Chamber of Commerce and to go through the relevant procedures, and to understand the host country of exhibits and props processing requirements and procedures: sale, gift, , To return, to understand whether the Customs and Excise Department has special provisions for the exhibition, such as the quota given to the exhibition.

Most of the events can be understood by the organizers of the exhibition, or by the transport company or the transport agent. Some of the details of the research as well.

(2) routes and methods

Transport routes have a close relationship to modes of transportation and are often the determining factors.

The easiest route to transport is door-to-door. Here refers to the door to door transport is the truck to the exhibitors location loading, and then directly open to the exhibition unloading mode of transport, does not refer to the goods to the transport company, arranged by the transport company transport, delivery in the exhibition Door to door transport services.

The most commonly used route of international transport routes can be divided into three sections: the first paragraph, the exhibitors from the location of the land transport to the port; the second paragraph, the exhibits from the port sea exhibition port to the port; Port land to the exhibition location. Transportation costs are usually calculated as well.


展覽會運輸


The main modes of transport are water transport (including shipping and inland water transport), air transport, land transport (including rail transport, motor transport, etc.), postal, courier, own and so on. Mode of transport can also be divided into: centralized transport or decentralized transport, special transport and so on. Collective and decentralized transport will be covered in the section on "collective transport". Various modes of transport have different advantages and disadvantages.

water transport

Time is long, but the cost is low. Water transport, especially by sea, may be the main and frequently used mode of transport for large international exhibitions.

air transport

Time fast, suitable for tight time, less cargo, special goods, such as fresh products. Air freight costs are generally higher, but if the goods are small, only a few boxes, the cost may be more provincial. Or the airport from the exhibition hall near the land freight cheap; and the port away from the exhibition hall, land freight expensive, the total cost of air transport may be cheaper. But under normal circumstances as little as possible by air.

Ground transportation

Between water and air transport. Land transport may be the most widely used, indispensable way for exhibition transportation. If it is arranged to cross the sea of international exhibition transport, the port will need to arrange both ends of the port and the exhibitors and ports and ports where the exhibition land; and more domestic exhibition or the mainland (such as Europe and the United States mainland) exhibition Transport, only land. In Europe and the United States, the exhibition is quite well-developed transport, exhibition transportation is often used for door-to-door truck transport, truck loading and unloading of the exhibitors in the exhibition site.

Scattered

Or general cargo. Transport companies in the warehouse receipt, assembled shipments. Assembly may take a long time, but the charges are relatively low.

Special transport

The transport company may receive a door-to-door transport service by receiving the goods in the warehouse or receiving them at the shipper's designated place and delivering the goods directly to the destination. Special transport time faster, but the charges should be higher.

Other modes of transportation, including Speedpost, suitable for express, small items. If the exhibits are not many, many exhibitors are willing to carry. But pay attention to customs procedures.

(Such as quantity, volume, weight), etc .; Second, special requirements, such as whether the perishable exhibits, such as whether the product is easy to use, the time of the opening, Whether the need for refrigeration, etc .; Third, the cost, including freight and insurance, insurance premiums in transit by time-value calculation, transport valuables, maritime and air insurance premiums; Finally, consider security.

Arrangements for transport routes and modes There are a number of principles for arranging exhibits to be transported to the exhibition site where door-to-door or door-to-door transport services are provided, as far as possible using containers or other safe means of transport; Shipping. Shipping lots more likely to cause confusion; to minimize the number of handling to reduce the rate of damage. If possible, try to avoid transhipment.

(3) Schedule

Exhibits and transportation schedules should be arranged as early as possible so as to coordinate and arrange a series of exhibitions, props, and exhibition materials so that exhibits and other exhibits can be delivered to the destination at the right time.

Important exhibits, the date of shipment are: the beginning of the collection of exhibits, exhibits production, exhibits ready or concentrated date (also known as the date of delivery), arrange transportation, complete the procedures for document date, the date of handling, loading date, Date, date of shipment, date of shipment, date of transit, date of arrival at destination, time of arrival at designated place of exhibition, date of return and transfer.

In determining the transport schedule of exhibits, in large aspects, not only to consider the time required for transportation, but also to consider the exhibits, props, materials and other supplies required for the preparation of the time and the relevant documents and procedures required time and to Coordinate these work and time. In the fine areas, to consider the ability and credibility of the transport company, the speed of loading and unloading goods, transportation delays may include the failure of the port workers strike, severe pressure port and so on.

During the major international exhibitions, the backlog of ports or airports and the exhibition site is sometimes seen. In the case of large or heavy exhibits, the relevant departments are required to prepare the exhibits prior to shipment and arrange for transportation in advance and transport the large and heavy exhibits to the exhibition hall before other exhibitors. Exhibits arrival date should not be too early, so as not to produce large warehousing costs; also not too late, so as not to delay the exhibition to catch up, the loss is greater. Trade-offs, the appropriate time to leave room for transportation is appropriate, spend more than the late arrival of storage costs, delay arrangements for display is better.

After the mode of transport and the schedule is determined, specific arrangements such as booking will be made as soon as possible. In addition to notify and supervise all relevant parties to coordinate the work, so as not to appear in the delivery of the exhibits have not yet produced a good situation.

(4) Fees

Usually divided into exhibits and transportation costs. Exhibits are mostly reflected in the normal operating expenses, therefore, most do not reflect the cost of the exhibition. However, Exhibits Transportation Managers and Exhibition Project Managers should be aware of the cost of exhibits when calculating the cost-effectiveness of the exhibition.

Transportation costs in the exhibition spending more prominent, usually divided into freight (land transport, shipping, etc.) and miscellaneous fees (handling, storage, etc.) two categories, collectively referred to transportation charges. Insurance, sea freight, port labor costs, loading and unloading fees, storage fees, the port to the exhibition hall freight, loading and unloading fees, freight charges for the port to the exhibition hall, shipping costs, Empty containers storage fees, empty back to the freight, transportation agency fees, customs agents, and so on. Transportation-related costs such as tariffs, value added tax, sales tax, income tax, surcharges, etc. are often included in transport costs.

The transport industry is an independent large industry, has its own terms and a unique billing. These terms and billing methods tend to confuse outsiders, and transport companies generally do not explain. Shipping costs generally include the following:

Transport mileage. Far more expensive, but the farther the average mileage is cheaper, this is the most significant freight is the easiest factor to understand.

service. The manpower costs that are required during the transportation arrangements.

time. The transportation company has normal shipping schedule, normal charge. However, if the owner needs to speed up the transport, transport companies need to make special arrangements, costs will rise. For example, according to the provisions of freight trucks can only run 800 kilometers per day. If the time is tight, must be more than 1,000 kilometers a day line, it must arrange two drivers day and night, the cost of natural to overcharged.

There are many ways to calculate the cost of freight: ① the nature of the charges by the nature of the goods, such as agricultural products, light industrial products and electrical products are not the same charges, the latter to be more expensive; ② charges by the packaging of goods, such as bare goods ), Box mixed cargo, packing cargo charges are not the same, the former to be expensive; ③ by the number of goods divided charges, such as several boxes of goods and vehicle cargo (often half of the goods can also be regarded as vehicle cargo) charges , The former should be expensive; ④ transport company charges for the size of weight pricing, that is, which aspects of the goods on which the number of large charges. If the foam, according to the size of charges, if shipped ingot, according to the weight of the charges.

When calculating dimensions, the shipping dimensions are not entirely calculated in terms of crates, but also the size of the transport case (such as a container) needs to be considered. Even if the size of the same box, the code on the container can not be completely occupied container space, surrounded by the upper and may have extra space. If it is inconsistent size of the box, the more space will be wasted. Therefore, the transport company will calculate the size of the transport box, rather than calculating the size of the size of the box charges. As exhibitors, the shipper may not have the expertise or the conditions to calculate, size or weight, but can be based on exhibits, props and transport box size to design a reasonable and compact packaging.

In order to avoid the arbitrary charges of the transport company, you can request several companies offer, select from a number of companies offer a. There are other ways to reduce transportation costs, including arranging time, using the normal mode of transport as much as possible, using regular liners, and avoiding expedited transport. If the exhibits, props more, you can fill one or several transport boxes. Then you can consider not to use the box to save the packaging and space. Although the charges may be a little higher, but the overall cost savings.

If the exhibits are more transport tasks, you can use a fixed transport company, require special offers. Transport companies will reduce transport charges when they reach certain standards.

If possible, arrangements are made for transport at a lower average cost than decentralized transport.

The cost of the contract should be clearly defined before signing the contract of carriage and service. Payment, to check the relevant documents, projects, data, confirm the correct payment. If the error is required to change, the nominal amount of money to protest. After the payment of the cost of the best to obtain "proof of all settlement fees."

About TDS

Shenzhen TDS Logistics Co., Ltd. in Shenzhen in 2002 registered and registered in the Ministry of Communications NVOCC in a member of the Department, No. 02257, and have joined the FIATA (International Federation of Freight Forwarders Association), CIFA (China International Freight WCA (World Cargo Alliance), CGLN (China Global Logistics Network) and other international shipping associations, for the majority of the consignor and consignor to provide a more reliable and convenient services and security, as a local logistics enterprises, based on the Local, focus on the world, seeking a broader space for development. Specializes in international logistics and transport, medical exhibits transportation, exhibition logistics, advertising logo exhibition, exhibition transport, lighting, exhibition logistics, and so on, welcome advice and calls!

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